You’re in New York and your portfolio of properties spans both U.S. coastlines. How can you possibly manage property maintenance and day porter services remotely? The answer is a national maintenance service provider. Follow these three guidelines and managing nationwide property maintenance will become easier.

First, take detailed stock of your property’s goals.

As Kenny Rogers’s said in The Gambler, “you need to know when to hold them and know when to fold them.” What do you intend for your property? Are you holding and collecting income, refurbishing, selling, or demolishing? The tactics you choose for maintenance will be directly related to what you want to achieve in the end. Investing in major equipment for the long haul or simply protecting the property with secure fencing and perimeter lighting are very different approaches. Are you renovating the exterior and using day porter services to make the property attractive to potential buyers and/or tenants? In the end, bluffing your way through can prove costly. Take a look at the hand you were dealt and in this case, count your chips while at the table.

Second, obtain a partner that has resources in all locales, but can manage from one location.  Do you need snow removal in Boise and window boarding in Miami? A national provider utilizes a network of skilled local contractors and can manage multiple providers, dramatically reducing the time you would spend finding qualified professional contractors, following up, and confirming the completion of your project. Furthermore, a national provider eliminates the need to track down insurance certificates, licenses and other documentation from local providers. Select a company that is familiar with your industry sector (mortgage, REITs, Receivership, etc.). Your service provider should know more than just plumbing. They should understand the financial and trend data that impacts your business daily.

 Lastly, simplify your communication and billing with just one, national resource. Insist on detailed reports and photographs before/after each assignment. There is time and cost saving advantages to having invoices in a single format with only one W-9 to concern yourself with. Accessible online reports, invoices and photos available in real time are one hallmark of a national operation. Review their portfolio of experience and make sure they have expertise in all aspects of maintenance, inspection and repair. National maintenance managers and customer service professionals should have a broad range of experiences in countless property situations and will more than likely have dealt with your concern countless times through their career.

What you may now have discovered is that a national provider offering commercial property maintenance, preservation and day porter services is the answer to managing multiple properties in remote geographic locations. Simplify your life by having a single go to source to provide services anywhere in the U.S. vs. searching for unfamiliar, untested, and often unreliable, resources in each individual locale. Don’t gamble with your distantly located properties, the risk is too high. For more information visit www.commercialpreservation.com or call (800) 445-0640.

CAP’s Marc Insul contributes to this feature article in Buildings Magazine. Click to read full article.

Chances are you’re familiar with old, abandoned buildings – hopefully not because one is in your portfolio, but perhaps there’s one in your neighborhood. The roof is caving. It’s infested with rodents. Debris litters the lot. You probably wonder how the property came to be in its present state and why the owner isn’t keeping it in better shape. It’s at this point that onlookers may call the city and make a formal complaint.

When a property of yours becomes unoccupied, keep your eye on it or risk it becoming an eyesore or worse. Maintenance and preservation techniques prevent vandalism, physical deterioration, and citation from local authorities.

However, the troubling truth is that owners aren’t familiar with best practices for maintaining vacant properties. From whom to notify and which inspections to perform, owners feel as hopeless and abandoned as the building itself.

“Maintaining a vacant property can be an unpleasant full-time job,” says Marc Insul, president of Commercial Asset Preservation (CAP), a firm that maintains and oversees vacant properties. “But doing so is a necessary task any owner or lender of commercial property needs to consider if they want to preserve equity while preparing the property for its next use.”

Reprinted from NEXT City

Next City is hosting a live blog of the 2013 Reclaiming Vacant Properties conference, now ongoing in Philadelphia.

With some 40,000 vacant lots, Philadelphia is no stranger to issues linked to urban land vacancy. But the city is also familiar with strategies that can not only improve individual lots, but also reduce crime and improve quality of life.

Today, 8,500 public and privately owned vacant parcels are cleaned, greened and maintained through the Philadelphia Land Care Program, a collaborative effort spearheaded by the city and the Pennsylvania Horticultural Society (PHS). Since the program began in 1999, it has demonstrated that the cleaning-and-greening approach has an impact beyond stabilizing the neighborhood. It has also been shown to reduce gun violence, vandalism, stress and inactivity.

To see the full article, click here.

 

 

Being responsible for a vacant property includes insurance risks and liabilities. Every vacant property owner should know the potential risks that come along with it.

 Potential Risks

Vacant buildings are targets for theft, trespassing and vandalism. It is important to keep in mind that owners can be held liable for any criminal activities that may have damaged the property.

Criminal activities can happen night or day and they can be at a rather costly to the property owner. For example, the cost of copper rises as the increase in copper theft continues to occur. Other criminal activities may also include graffiti and/or broken windows, which require a cost to clean and fix the area.

Whether the damage is big or small, vacant properties are vulnerable when it comes to damages such as fire, water damage, electrical explosions, wind or hail damage and mold. A study by the National Fire Protection Association shows that approximately 31,000 fires occur every year in vacant buildings, costing $642 million annually in direct property damage. No matter what, do not let one issue go unnoticed.

Potential environmental hazards are another thing that owners should be aware of. If your facility contains chemicals or other pollutants that may act as a potential threat to the environment, make sure they’re securely stored or removed from the area. The owner may also be held liable for any hazardous materials that contaminate groundwater or other nearby natural resources.

Commercial Asset Preservation, LLC. wants to make sure you’re making the right decisions for your vacant property. We offer efficient means of protecting your investment in a cost-effective manner. We’ll take necessary cost saving actions to preserve and protect the asset. Visit our website for more information